MME Purchasing/obtaining samples Procedure

MME Purchasing Procedure

ALL Lab related purchases: contact your technical staff (list here) or Tamsin Peters: Tamsin.peters@unsw.edu.au

Other purchases: contact mech.admin@unsw.edu.au

Procedure:

Send a purchase request email to your Technical Staff (for lab-related purchases) or mech.admin@unsw.edu.au (if not lab-related) with the following details:

    • Relevant safety forms or approvals as attachments (as per point 2 below)
    • Details of your purchase request in the table format (as per point 4 below)
    • A formal quotation if the purchase is not from one of UNSW’s hosted catalogue suppliers (as per point 3 below)
    • Email from cost centre supervisor (if you are not the account holder) approving the purchase from the provided cost centre

Instructions:

1. If the purchase is lab-related, discuss with your technical staff first.  

 

2. Prepare any relevant safety forms and/or approvals:

Substances/chemical:

Lab equipment:

Lab consumables:

  • Supervisor approval if student

3. Select a supplier:

 a) Try to buy from UNSW hosted catalogues first – see list below:

 Supplier

 Website

 Merck

https://www.sigmaaldrich.com/australia.html 

 Sigma-Aldrich

https://www.sigmaaldrich.com/australia.html 

 Thermo Fischer

https://www.thermofisher.com/au/en/home.html 

 Life Technology

 

 Interpath Services

 

 Qiagen

 

 GeneSearch

 

 Abcam Australia

 

 Chem-Supply

https://www.chemsupply.com.au/ 

 Rowe Scientific

https://www.rowe.com.au/rowe/Products.htm

 Bio-Strategy

https://www.bio-strategy.com.au/Brands++Products.html 

 Bio-Rad Laboratories

 

 Scientifix

 

 Livingstone International

 

 John Morris

https://www.johnmorrisgroup.com/AU/Home 

 RS Components

https://au.rs-online.com/web/ 

 J.Blackwood & Son

https://www.blackwoods.com.au/ 

b)  If purchase request is not from a UNSW hosted catalogue, then please obtain a formal quotation from the supplier including the following details: 

  • Company letterhead
  • ABN number if Australian Company (should appear on letterhead)
  • Company Address (should appear on Letterhead)
  • Email address of Company so that we can email the Purchase order to company (should be on letterhead)

Location of Delivery:

Name/ c/o- Technical or Admin Staff name

School of Mechanical and Manufacturing Engineering, UNSW

Room 120, Willis Annexe - building J18 (south end, use ramp)

Via Gate 14 Barker Street,

UNSW, Kensington, Sydney, NSW, 2052 

  • Itemised with relevant costs
  • Freight and shipping charges and details
  • Payment terms i.e. COD or 30 days payment
  • What currency if company is not in Australia
  • Note that Customs clearance costs may apply for any equipment when purchasing from a vendor outside Australia.

Ensure quotation is current

4. Fill out a table with the details of your purchase (copy the table from the link) and include it in your email purchase request. 

 

5. Send a purchase request email to your Technical Staff (for lab-related purchases) or mech.admin@unsw.edu.au (if not lab-related) with the following detail

  • Relevant safety forms or approvals as attachments (as per point 2 above)
  • Details of your purchase request in the table format above (as per point 4 above)
  • A formal quotation if the purchase is not from one of UNSW’s hosted catalogue suppliers (as per point 3 above)
  • Email from cost centre supervisor (if you are not the account holder) approving the purchase from the provided cost centre