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What is RAMS?

RAMS (the Records & Archives Management System) is the University’s corporate recordkeeping system.

RAMS is where you capture your records, such as emails and network drive documents, that are not being captured to an alternative system of record.

RAMS allows you to securely manage and share information about the decisions, activities and transactions which have ongoing significance for the work and functioning of the University.

Why use RAMS?

  • RAMS is one of the University’s primary systems of record.
  • RAMS has been designed to manage your information; from the moment it’s created until the moment it’s no longer required
  • RAMS is free to all University staff. It’s fully supported by UNSW IT and by Records & Archives staff
  • RAMS is available as both a desktop application and through a zero-footprint web interface
  • RAMS is easy to access through the cloud and easy to use, with additional classroom and online training available
  • RAMS enables you to meet your recordkeeping responsibilities, quickly and easily
  • RAMS protects your information from unauthorised access or accidental loss. If it’s in RAMS, it’s safe and secure
  • RAMS can be directly integrated; into your business process, and with other business systems.

How do I get RAMS?

Complete the RAMS Access Form to have your account activated and the RAMS desktop software installed on your computer.

UNSW Records & Archives will send further instructions on how to obtain and install the RAMS software. 


  • Managers may arrange for installation and account setup prior to the arrival of new staff members
  • You may also access RAMS through an internet browser using the Web Application

Mac users

The RAMS desktop client is only available to users of MS Windows. Access to RAMS for Apple OS users is available through the RAMS Web application.

To access the Web Application, you will need to have a valid RAMS user account.

Please email records@unsw.edu.au to request account activation and include your name, position title, and zID. Please cc your manager to indicate their approval. We will contact you when the account has been created.

Implementing RAMS in your unit

Records & Archives provide free consultancy on all aspects of information management and RAMS, including analysis, training and support. We can also assist you to develop a business case to support integrating systems and processes.

RAMS has a powerful built-in workflow engine, capable of direct integration with Office 365 to enable your business process to be directly aligned with information flow.

If you’re interested in exploring what’s possible, contact us now.