Policy resources

Future policy systems

UNSW Policy Framework

In this section you will find:

  • an overview of the UNSW Policy Framework
  • the Document Development Cycle
  • templates and forms
  • guides: information to support Policy developers.

UNSW Policy Hierarchy

  • The UNSW Policy Framework is an operational structure for managing and maintaining the University's Codes of Conduct, Policies, Standards, Procedures and Guidelines.

    The Policy Framework includes:

    UNSW Policy Framework: an overview - a brochure containing information about the Policy Framework.

  • The Policy Framework Procedure describes the development, review and retirement process for University-wide Documents.

    A Document Development Cycle applies to all policy documents with the following steps:

    1. Identify and Scope
    2. Draft, Consult and Finalise
    3. Approve
    4. Communicate, Implement and Monitor
    5. Review.

    The Policy Framework Flowchart shows the key steps involved. See also the Guides available, below.

    If you are thinking about developing a University-wide Policy, Standard, Procedure or Guideline please contact Governance to discuss your project.

    Governance maintains an annual policy project register. All projects need support from a Responsible Officer and a Document Manager (author).

    Approval

    Codes of Conduct are approved by UNSW Council.

    Policies may only be approved by the Vice-Chancellor, or by UNSW Council.

    Standards, Procedures and Guidelines are approved in accordance with Section 4.2.3 of the Register of Delegations by the:

    • Vice-Chancellor
    • Provost
    • Deputy Vice-Chancellor
    • Vice-President
    • Chief Human Resources Officer
    • Pro-Vice-Chancellor
    • or a Nominee of any of the above

    Speak to a Policy Officer about the nominations process. A list of Nominees is recorded by Governance.

  • Phase One Approval

    Phase One Appproval provides endorsement to proceed with the development of a University-wide Policy, Standard, Procedure or Guideline.

    Phase One Approval Form - Authority to develop draft Document

    Phase Two Approval Form

    A draft Policy, Standard, Procedure or Guideline that is ready for approval will need a completed Phase Two Approval Form.

    Send your final draft document to Governance for final review before you send it to an approver. Governance will check the document for administrative updates and send it back to you with a draft Phase Two Approval Form for you to finalise.

    Phase Two Approval Form

     

    Drafting templates

    Policy

    Policy template is available for drafting University-wide Policy. It must be used for all Policy.

    UNSW Policy may only be approved by the Vice-Chancellor.

    The Policy template cannot be used to create a Policy which is specific to a particular Division, Faculty or School. Local Policy is not permitted under the UNSW Policy Framework.

    Standard

    The Standard template is provided for University-wide Standards.

    The Standard template may also be used for a Local Standard which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

    Procedure

    The Procedure template must be used for Procedures which require approval in accordance with Section 4.2.3 of the Register of Delegations.

    The Procedure template may also be used for a Procedure which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

    Guideline

    The Guideline template may be used to provide further information for matters which are the subject of Legislation, Policy, Procedure, Standards or a decision by an appropriate delegate.

    The Guideline template may also be used for a Guideline which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

    Implementation Plan template

    An Implementation Plan should be created to plan and document the post-approval actions that are overseen by the Contact Officer or an appointed Implementation Officer

Contact

Rebecca Edwards

Policy Officer

Bec O'Brien

Policy assistance - Research & Enterprise Division