Policy resources

The UNSW Policy Framework is an operational structure for managing and maintaining the University's Codes of Conduct, Policies, Standards, Procedures and Guidelines.

The Policy Framework includes:

• The Policy Framework Policy supported by a Policy Framework Procedure that describes a development, review and retirement process for University-wide Documents.
• A Policy Hierarchy.
• Delegations of authority to establish University-wide and Local Documents. Refer to Section 4 of the Register of Delegations.
• An online Policy repository with access to approved University-wide documents.
• Policy resources, including templates, flow-charts and forms to support a standardised and consistent approach to the development of University-wide Documents.

UNSW Policy Framework: an overview - a brochure containing information about the Policy Framework.

The Policy Framework Flowchart shows the key steps involved. See also the Guides available, below.

If you are thinking about developing a University-wide Policy, Standard, Procedure or Guideline please contact Governance to discuss your project.

Governance maintains an annual policy project register. All projects need support from a Responsible Officer and a Document Manager (author).

Phase One Approval

Phase One Appproval provides endorsement to proceed with the development of a University-wide Policy, Standard, Procedure or Guideline.

Phase One Approval Form - Authority to develop draft Document

Phase Two Approval Form

A draft Policy, Standard, Procedure or Guideline that is ready for approval will need a completed Phase Two Approval Form.

Send your final draft document to Governance for final review before you send it to an approver. Governance will check the document for administrative updates and send it back to you with a draft Phase Two Approval Form for you to finalise.

Phase Two Approval Form

Drafting templates

Policy

A Policy template is available for drafting University-wide Policy. It must be used for all Policy.

UNSW Policy may only be approved by the Vice-Chancellor.

The Policy template cannot be used to create a Policy which is specific to a particular Division, Faculty or School. Local Policy is not permitted under the UNSW Policy Framework.

Standard

The Standard template is provided for University-wide Standards.

The Standard template may also be used for a Local Standard which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

Procedure

The Procedure template must be used for Procedures which require approval in accordance with Section 4.2.3 of the Register of Delegations.

The Procedure template may also be used for a Procedure which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

Guideline

The Guideline template may be used to provide further information for matters which are the subject of Legislation, Policy, Procedure, Standards or a decision by an appropriate delegate.

The Guideline template may also be used for a Guideline which is specific to a particular Division, Faculty or School. Refer to the Local Documents guide for further information.

Implementation Plan template

An Implementation Plan should be created to plan and document the post-approval actions that are overseen by the Contact Officer or an appointed Implementation Officer

Version control

Flowchart: developing University-wide documents

Local Document guide

UNSW Policy Framework: an overview - a brochure containing information about the Policy Framework.