Student Admissions Privacy Statement

The University is committed to safeguarding the privacy of individuals, implementing measures to comply with our privacy obligations.

The University’s commitment is set out in its Information Governance Policy and Privacy Management Plan.

The University collects your personal information directly from you during the application process. It may collect your personal information from other sources, such as your authorised representative, but only with your consent or where required or authorised by law. The University only collects personal information that is necessary to process and determine your application for admission to the university, including your name, contact details, date of birth, residency/citizenship status, passport/identity document information, visa information, sponsorship details, immigration history, economic circumstances, work experience details, program of study and previous education records.

The University stores your personal information in systems owned and managed by the University, in the UNSW StudyLink platform and in other systems under license or by agreement. Service providers of such systems are contractually bound by the University’s privacy and security requirements. Access to your personal information is limited to university employees and contractors who have a legitimate reason to access the information.

The personal information is only used for purposes that are directly related to and reasonably necessary for the legitimate functions and activities of the University. This includes:

• Processing your application, admission and enrolment, including to process your application in relation to other courses offered by UNSW or related parties that may be of interest of you

• Informing you about University programs and events, including if your application is incomplete or pending

• Conducting data analysis to develop and improve the University’s systems, marketing and student recruitment activities.

The University uses assorted technologies, including automation tools, to process your personal information. You will be advised of any consequences of not providing personal information requested by the University.

Your personal information will be disclosed by the University where necessary to support the uses outlined above. Where personal information is disclosed, it will be done only to the extent necessary to fulfil the purpose of such disclosure. Such disclosures may include to:

• Institutions at which you have previously studied for the purpose of verifying documents you have submitted with your application

• UNSW controlled entities (e.g. UNSW College) where you are, have been or may be engaged with that entity

• Flywire Corporation, which operates the UNSW Studylink platform

• Contracted service providers which the University uses to perform services on its behalf and who are bound by the University’s privacy and security requirements (some providers being located outside New South Wales and/or Australia for which, as a result, personal information collected by the University may be transferred outside of New South Wales and/or Australia).

The University may also use or disclose your personal information where authorised or required to do so by law. The University will seek your consent prior to the use or disclosure of your personal information for any other purpose. If you give your consent, you may subsequently withdraw your consent in writing at any time.

You may request access to and amendment (whether by way of corrections, deletions or amendments) of your personal information that is held by the University, subject to any legal rights and obligations imposed upon the University to retain such information. For instance, certain information is required to be retained under the State Records Act 1998 (NSW).

If your application is successful and you enrol at the University, your personal information will be managed in accordance with the  Information Governance Policy and Privacy Management Plan.